Hotel Reservation Agent

Under the direction of the Hotel Reservations Manager, the Reservations Agent is responsible for assisting potential and current guests with all room sales needs and inquiries while meeting the Forbes Travel Five Star guidelines. The Reservations Agent is the “voice” of the Hotel and the first impression for guests. The Reservations Agent provides Best in Class guest service through attentive and efficient room sales bookings/updates, while maximizing room revenue and occupancy.

Essential Duties & Responsibilities

1. Provides highest level of services experience to guests during all interactions, in active attempt to reach department and property defined goals and objectives.  Takes reservations using proper Hotel verbiage while meeting Forbes Travel Guidelines. Answers phone with courtesy and gracious manners and personalizes service provided.  Readily describes all of room’s physical elements and offers guest a choice of room type that satisfies their needs.  Addresses guest’s concerns and provides exemplary solutions.  Accommodate in-house guest requests, ensuring high level of guest satisfaction at all times while aiming to exceed guest expectations.

2. Accurately inputs and organizes reservation information, internet, travel agency requests, and internal department communications with appropriate follow-up. Maintains accurate notes of special requests and ensures guest requests are taken care of within Hotel Property Management System. Partners with Hotel Front Desk Team to accommodate in-house guest requests/accommodation changes, to ensure high level of guest satisfaction.  Works closely with Casino VIP Services to accommodate players’ needs.  Assists with Hotel concierge services, guest itineraries and coordination of intradepartmental communications according to established protocols.  Assesses guests’ requests and inquiries, offering creative suggestions and recommendations tailored to guests’ unique needs.  Consistently presents information in professional manner in both team member and business interactions, and always secures confidential and sensitive departmental and guest data.  Maintains accurate logs of special requests and ensures requests are blocked in PMS or Front Desk system. Prepares group guest lists prior to arrival as needed.  Controls and blocks rooms as well as pre-blocks for special groups.  Ensures all reservations transferred to PMS or front office system are accurate.

3. Maintains strong understanding of selling strategy for hotel and stays current on status of room inventory.  Strategically and mindfully sells hotel rooms to maximize transient room revenue using up-selling and yield management techniques per enterprise policy.  Upsells rooms, services and treatments according to established enterprise procedures to maximize all hotel outlet revenue.  Knowledgeable in Hotel hours of operations and amenities offerings such as Restaurants, Spa, Pool, Casino Promotions, Event Center, and special events.

4. Safeguards confidential nature of guests, Department, and enterprise data.  Adheres to all health and safety policies and procedures set by enterprise.  Contributes to environment which motivates employees to collaborate, learn, perform, and develop their skills.  Processes rooming lists accurately as well as all changes and cancellations for group reservations. 

5. Provides administrative support to PBX Operators as needed.  Performs other duties as assigned to support efficient operation of Department.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!