Administrative Assistant

Opportunity: Administrative Assistant

Provide administrative support for the CEO and COO of an industry-leading and highly respected hotel management, investment and development firm operating over 100 hotels in 20 states.  The ideal candidate will possess solid administrative skills and understand the value of confidentiality while demonstrating and fostering a respectful work culture that is service and community oriented both internally and externally.  The role offers an opportunity to be involved in a variety of work activities that are challenging, rewarding, and fun, as the work culture is one that requires a strong expectation of excellent performance but balanced by an environment of professional camaraderie.    

Essential Job Functions

• Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of executive’s schedule.
• File and retrieve documents.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.
• Perform general office duties, such as ordering supplies, maintaining records management database systems.
• Provide administrative and clerical support to executives.
• Schedule meetings and arrange conference rooms.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinate office management activities.
• Plans events and activities.
• Maintain office procedures.
• Operate office equipment, such as photocopy machine and scanner.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Maintain hard copy and electronic filing system.
• Follow sustainability guidelines and practices related to HHM’s EarthView program.
• Practice safe work habits.
• Perform other duties as requested by hotel management team.

Position Requirements

• Bachelor’s degree preferred.
• Prior Administrative Assistant experience required.
• Proficient with all Microsoft Offices and Google programs.

HHM Benefits and Perks

• Medical, Dental and Vision Health Insurance
• Paid Time Off
• 401k Company Match
• Free Basic Life Insurance
• Travel Discounts
• Commuter Transit and Commuter Parking Benefits
• Employee Assistance and Wellness Program
• Educational/Professional Development

Work Environment and Context

• Extended work hours may be required.
• Required to sit for extended periods, lift up to 10 pounds, hear, see, speak, bend, reach, use hands and fingers to operate keyboard.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It