Accounting Manager

Summary

The accounting manager will handle payables and receivables and audit revenues. The Manager will also assist the General Manager by completing financials, payables, income journal deposits, and other sensitive tasks.

Hotel Values

This description of responsibilities is intended to provide essential guidance to outline a minimum performance standard.

The hotel values an LOU attitude, where an employee is encouraged to Lead, take Ownership, and deal with situations of all kinds with a Sense of Urgency. While this document describes the general nature and level of work being performed by people assigned to this job, we encourage and expect our team to always go above and beyond the minimum standards to show concern and care for the guests, co-workers, and managers. The hotel believes in a culture where team members help each other and work together in an environment where the most essential task is consistently providing exceptional service to guests.

As a result, this is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of people in this job.

Essential Functions

Accounts Payable:

• Daily processing of Accounts Payable transactions, including purchase orders, receiving reports, invoices, and check requests.
• Maintenance of Accounts Payable controls following hotel standards, including appropriate expensing of invoices by the Uniform System of Accounts for Hotels.
• Maintenance of accounts payable files, including invoices paid and unpaid.
• Complete the income journal, payables, receivables, and deposits accurately.
• Accurately code income and expenses, keep up on checkbook accounting, and complete P&L and other financial tasks critical to assisting corporate in managing the hotel financials.
• Work directly with the Director of Finance and corporate team in the budget preparation and planning process.
• Monitor budget, revenues, and expenses to ensure the hotel is on track to attain goals.
• Outline any excess expense for departments, along with recommendations for correction.
• Verbal and written communication with vendors and internal customers to perform job duties.
• Research issues with invoices and guest folios and make adjustments and corrections without supervision.
• Prepare brand reports and complete weekly, monthly, semi-annual, and annual reports for compliance.

Accounts Receivable:

• Maintain responsibility for the billing of Accounts Receivable (AR) daily.
• Reconcile daily cash deposits and credit card transmissions.
• Perform billing and collection efforts, which may include collection calls.
• Resolve all credit card disputes and chargebacks promptly.
• Ensure timely resolution of guest phone inquiries, respond quickly to requests in a friendly manner, and follow up to ensure guest satisfaction.
• Reconcile taxes daily.

General Cashier:

• Maintain controls for all cashier banks, House banks, and petty cash funds in the hotel according to company policy.
• Prepare all bank deposits, due backs, and change orders according to company policies and procedures.

Daily Revenue Audit:

• Perform accounting review of the prior day's revenue receipts, balancing documentation and subsidiary systems to POS.
• Create an income journal to be posted on the general ledger.
• Create and distribute daily revenue and payroll reports.
• Research and resolve variances as may be detected during the audit.

Education/Experience

• Hotel accounting experience and knowledge are highly desired.
• Accounts payable and night audit experience are required.
• Microsoft Excel and Word knowledge are needed.
• Accounting software knowledge is highly desired.

Working Environment

The work environment characteristics described here represent those a team member encounters while performing the essential functions of this job. They will need to spend the majority of their time sitting.

Physical Demands

• Must be able to lift or move 25 pounds.
• Specific vision abilities required by this job to see, read-write, and use a computer.

NOTE:

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Education and Experience

• A minimum of two years of related experience and training as a leader in the Accounting Department; or an equivalent combination of education and experience that is related.
• Knowledge of custodial procedures, including floor care, waste management, and recycling programs.
• Ability to multitask under high-pressure situations.

Perks

Health Benefits, Vacation time, Wellness days, Manager Development Program, Hotel Travel Discounts

Prior accounting Experience? (must answer yes)