Executive Administrative Assistant

Description

Job Summary:

The Executive Assistant will provide high-level administrative support to all Executive Directors and other senior staff. This position is Non-Exempt and will report to the Director of Sales and Marketing.

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the Executive Directors and/or other assigned leadership staff.
• Performs clerical and administrative tasks including tip reconciliation for payroll, scheduling, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• May help prepare expense reports, create memos, and will act as a liaison relaying information to the employees.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type a minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite and Excel with the ability to learn new or updated software.
• UKG experience a plus.

Education and Experience:

• High school diploma required, Bachelor’s degree in Business Administration or related field preferred.
• At least four years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.