Accounts Payable Clerk

The Barnett Hotel and Maison Métier are seeking a reliable, invested, and passionate individual who has the ability to manage two main functions for our Accounting / Finance Department. The ideal candidate will pay strict attention to detail and have a passion for doing things the right way. This position will report directly to the Area Assistant Director of Accounting. This proven professional will primarily oversee accounts payable processes and assist with the balancing of gratuities from the POS systems to employee checks. Payroll is also supported by Human Resources in all other aspects. 

• Prepare and execute pay orders through an electronic system or distribute paychecks to vendors
• Analyzes and processes accounts payable in a timely manner. Process and record such items as invoices, vouchers, expense reports, check requests, etc., with applicable codes conforming to standard procedures to ensure proper entry into the accounting system.
• Handles all vendor correspondence via phone or email. Investigates and resolves problems associated with processing of invoices.
• Prepares check requests, wire transfers, and ACH transactions. Reconciles various accounts on a monthly basis, bringing any discrepancies to the attention of the Controller.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports.
• Files Forms 1099, W-2 and other forms required by federal, state and local government agencies.
• Performs other duties as required to support the Accounting / Finance Department.
• Own and direct payroll procedures, ensuring compliance with laws and tax obligations for multiple states, and maintaining accurate payroll records.
• Responsible for processing gratuities for payroll on a bi-weekly basis, generating payroll reports, preparing general journal entries, reconciling tax reports, setting up tax accounts in multiple states, and attending to payroll inquiries.
• Obtain approval from management for payments when needed.

• Proven experience as payroll specialist or payroll manager for multiple states or locations
• Solid understanding of accounting fundamentals and payroll best practices
• Very good knowledge of legislation and regulations of the field
• Proficient in MS Office; knowledge of Paycom a plus
• Trustworthy with attention to confidentiality
• Ability to follow up with people and situations.
• Strong attention to detail and organizational skills
• Excellent communication skills
• Open to change and willing to learn new skills.
• Ability to follow up on pending issues.
• Ability to meet deadlines
• High school diploma or equivalent; BSc/BA in business, accounting or relevant field is a plus