Purchasing Assistant

Description

The Purchasing Assistant supports the Purchasing Manager in sourcing, ordering, and managing inventory for the hotel. This role ensures that all procurement activities are efficient, cost-effective, and aligned with the hotel’s luxury standards. You will work closely with suppliers and various hotel departments to guarantee that all materials meet our quality and brand expectations.

What will I be doing?

As Purchasing Assistant, you will work with suppliers to negotiate contracts, purchase required goods, and keep accurate records of transactions, trends, and performance with vendors. Specifically, you will be responsible for performing the following tasks to the highest standards:

• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using Group Nominated suppliers where applicable
• Ensure locally Nominated supplier information is kept current
• Manage the database of active local contracts with suppliers
• Prepare and process purchase orders while ensuring timely delivery to meet operational needs.
• Address and resolve any issues related to supplier performance, delivery delays, or product quality in a timely manner.
• Adhere to quality procedures and standards and oversee purchasing administration such that all Hilton policies and standards are upheld
• Ensure a comprehensive system for allocating and reconciling purchase orders
• Manage relationships with hotel suppliers and report on their performance
• Supervise the operation of the stores, uphold company health and safety, quality assurance and control procedures, make improvements to the level of control, compile accurate stock records, and maintain proper records of requisition and replenishment transactions
• Monitor all areas of purchasing including contracts, leases and nomination.
• Execute on tasks/requests as instructed by the Purchasing Manager

Requirements

What are we looking for?

A Purchasing Assistant serving Waldorf Astoria Hotels and Resorts is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Previous experience in a purchasing/procurement
• Computer literate, with good MS Excel skills
• Good time management and organization skills
• Accountable and resilient
• Ability to work under pressure at all times

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous experience within the hotel in a luxury environment
• Previous experience in a similar role
• Relevant degree, in Finance/Accounting or related business discipline, from an academic institution

What will it be like to work for Waldorf Astoria Hotels & Resorts?

Waldorf Astoria provides guests the exceptional environment and the personalized attention of True Waldorf Service that creates a singular experience. If you understand the value of personalized attention and know how to treat even the most extraordinarily different experiences with the same rich level of customer service, you may just be the person we are looking for.