Purchasing Manager

FUNCTION:

Oversee shipping and receiving functions. Purchasing Manager will negotiate with vendors for the purchase of all materials, supplies, equipment and services used. This position is responsible for ordering and maintaining par inventories. Duties include supervising Shipping & Receiving Clerks.

RESPONSIBILITIES:

· Responsible for working with all departments to ensure Guest Satisfaction.

· Negotiates with vendors for goods and services, negotiating the best possible price and service guarantee.

· Establishes Purchasing Policies and ensure compliance.

· Research new supply sources where vendors are inadequate.

· Examines vendor bids.

· Establishes account/credit and payment terms.

· Negotiates blanket purchase orders when appropriate and monitors cost during the time period.

· Obtain proper vendor packet information from new vendors.

· Ensures Budget rules are followed and keeps track of all inventories to ensure adherence to policy.

· Checks stock requisitions for appropriate approval and information.

· Prepares and submits Purchase Orders to vendors and tracks delivery until order is received.

· Traces delinquent arrivals from Purchase Orders.

· Follows environmental and safety regulations and acts in compliance with US laws.

· Complies with safety and corporate guidelines on business ethics.

· Confer and correspond with vendor representatives to rectify problems, such as damages, shortages, and nonconformance to specifications.

· Verify receipt of orders by physical examination of items and reconcile the delivery to the purchase order.

· Process requisitions from operating managers and ensure timely delivery of requested items to departments for use.

· Manager physical inventory count process as required for financial purposes.

· Maintain organized storage areas with clearly marked inventory sections.

· Works closely with Accounts Payable associate to ensure proper documentation of received orders are matched to invoices for payment.

· Update inventory records with current pricing on a scheduled basis to ensure proper valuation of inventory.

· Compares identifying information and counts, weights, or measurable items of incoming and outgoing orders to verify information against bills of lading, invoices, orders, or other records.

· Proper operation of equipment to safety and productivity requirements, including but not limited to.

· Lift truck or hand trucks to convey, move or hoist materials to proper departments or areas.

· Responsible for performing “other duties” as assigned by management.

REQUIREMENTS

· Purchasing experience preferred.

· Hospitality experience preferred.

· Excellent written & verbal communication.

· Must speak, read and write English.

· Must understand and maintain confidential information.

· Strong analytical, problem solving & organizations skills.

· Ability to multitask in fast paced demanding environment.

· Ability to communicate professionally with people at all levels of the organization and external contacts.

· Solid decision making skills.

GROOMING/UNIFORMS

· All employees must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process.

LICENSES OR CERTIFICATES

· Ability to obtain any certifications, licenses or permits that may be required by law or company Regulations.

TECHNICAL SKILLS AND ABILITIES:

· Knowledge of the organizations and operations of administrative programs.

· Ability to develop long-term plans and programs and to evaluate work accomplishments.

· Ability to apply and adapt practices and techniques to the special requirements of senior management.

· Ability to establish and maintain effective relationships with other management staff, employees, and the general public.

· Ability to present facts and recommendations effectively in oral and written form.

· Must be able to recognize potential safety hazards and security problems in the hotel and act upon each immediately.

· Proficient in Word, Excel, PowerPoint, Publisher, ADP and other systems as needed.

PHYSICAL, MENTAL & ENVIRONMENTAL DEMANDS:

· Physically mobile with reasonable accommodations.

· Must be able to lift and carry upwards to 25 pounds.

· Must be able to bend, reach, kneel, twist and grip items while working at assigned desk area.

· Manual dexterity and coordination to operate office equipment, including computers, calculators, registers, fax machines, and photo copiers, etc.

· Read, write, speak, and understand English.

· Operate in mentally and physically stressful situations.

· Respond to visual and aural cues.

· Work in cold & hot temperatures. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent lifting or with other means for movement of boxes or pans. May also include frequent bending, stooping, squatting, pushing and pulling of parts and part containers can also be expected.

SAFETY REQUIREMENTS

Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The hotel will provide the required PPE. Team members will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager.

NOTICE:

Standing, bending, stooping, and lifting weights up to and including 50 lbs. may be required. The hospitality business functions seven (7) days a week, twenty-four hours a day. In addition, this is a hospitality business and a hospitable service atmosphere must be projected at all times.