Accounting Clerk

BASIC FUNCTION:
The Accounting Clerk will assist in all accounting aspects, including accounts payable, accounts receivable, income audit, and general cashier. 

Part time position, 24 hours a week. 

Schedule is flexible! Can be any combination of days and hours between Monday through Friday 7am-5pm to equal 24 hours a week.

Looking for a candidate with OnQ experience or Front Desk experience with a basic understanding of accounting.

QUALIFICATIONS: EDUCATION, KNOWLEDGE, TRAINING, & WORK EXPERIENCE

High school graduate or equivalent.

Hotel Front Desk experience preferably 

OnQ Experience preferably

Familiar with accounting functions.

Ability to perform various clerical and accounting duties.

Detail oriented person.

Ability to communicate effectively.

ESSENTIAL FUNCTIONS:

1.Accounts Payable 

a.Preparation and processing of invoices weekly, inclusive of matching to approved purchase order. 

b.Responsible for weekly check runs, printing of checks, and mailing. 

c.Manage W-9 vendor process per policy and procedures, maintain W-9 database for all vendors.

d.Quarterly account statement reconciliation. 

e.Maintain all licenses and permits for payments and tracking log of renewals. 

2.Accounts Receivable

a.Daily review of Guest Ledger and collaboration with front desk team for closure of open accounts. 

b.Daily review of City Ledger (AR Ledger) for minimal risk on receivables. 

c.Manage group accounts for timely billing processes including daily reconciliation of checks posted to group master accounts.

d.Maintain deposit log for all groups to ensure payments are received per group contracts. 

e.Responsible for guest calls and chargeback inquiries for resolve. 

f.Lead credit meetings bi-monthly and representation of finance team in BEO and/or resume meetings to ensure any variations from contracts are secured with payments or direct billing.

3.Income Audit

a.Daily reconciliation of revenues, adjustments, and settlements received.  

b.Daily reconciliation of settlements including cash, checks, credit cards, gift cards, etc… 

c.Research and proper classification of miscellaneous transactions. 

4.General Cashier

a.Daily reconciliation of cash drops to financial system reports and preparation of daily deposits. 

b.Processing of change orders.

c.Manage and train operational teams on SmartSafe, including user database.  

MARGINAL FUNCTIONS:

    Additional responsibilities per your supervisor. 

ENVIRONMENT:

Inside well-lit office. Comfortable ventilation.