AP Manager

Purpose:The Manager, Accounts Payable leads all AP functions for Avolta North America’s Shared Service Center. This position partners with senior management to set strategy to bring about efficiencies and best business practices to AP department.

Essential Functions:

• Manages the daily activities for AP; develops efficient, cost-effective processes, and ensures adherence to strong internal controls
• Ensures timely payment of vendor invoices through 3-way matching of purchase orders, invoices, and receipt
• Reviews payments for proper documentation/approval and coding
• Performs AP processing, payment generation, and reporting activities for specific deadlines
• Investigates and resolves all AP related issues; acts as the subject matter expert for complex questions and research
• Provides exceptional customer service for any outside vendor inquiries; ensures that vendor account maintenance is kept accurate
• Manages payables, leads SOX compliance in the departments, reporting and communication of the results, and corresponding analysis
• Supports on an as needed basis; bank and treasury functions, month-end reports, expense report reviews, bank wires and overall back up for other AP team members
• Participates in AP monthly close process by posting expense accruals and reconciling journal entry, invoices, and verifying balances to general ledger
• Identifies opportunities and drives projects to improve business processes and business support

Reporting Relationship: The Manager, Accounts Payable reports into the Senior Manager AP Retail

Minimum Qualifications, Knowledge, Skills, and Work Environment: 

Education and Experience: The combination of education and professional experience must exceed 5 years:

•     In a leadership role: Requires 2 years of experience supervising a team of finance professionals engaged in executing Accounts Payable programs
•     In a technical role: Requires 5 years of finance experience engaged in developing and delivering Accounts Payable programs

•     A bachelor’s degree in a program related to the functional area can count for 2 of the 5-year requirement

•     In the industry: 3-5 years of Hospitality, F&B and/or Retail experience

Specialized Skillset/Competencies/Traits

•     Accounting experience with responsibility for general ledger, cost management, financial analysis, and reporting
•     General ledger accounting experience utilizing SAP software
•     Advanced level of Microsoft Excel knowledge
•     Business acumen and also has the mindset required to understand the long-term implications of Accounts Payable planning and to advance the organizations goals
•     Demonstrated history of understanding the needs of the business, stakeholders, the employee population and individual circumstances
•     Demonstrated history of creating and maintaining positive work environments through coaching, developing, and leading teams to achieve common goals

Location: This position is based at the Retail Center of Excellence in East Rutherford, NJ