Loading Bay Administrator

Description

We are seeking a Loading Bay Administrator to join our Finance team in Queenstown. Our unique location offers our guests two hotels from the Hilton brand to choose from: Hilton Queenstown Resort and Spa and DoubleTree by Hilton Queenstown and all of our Team Members get to work across both brands.

WHAT WILL I BE DOING?

As a Loading Bay Administrator, you will manage the goods and deliveries moving in and out of the hotel and will ensure that these deliveries reach the appropriate destinations and logged according to Hilton's purchasing and procurement standards.

Specifically, you will be responsible for performing the following tasks to the highest standards:

• Ensure complete invoice management and timely payment to the suppliers.
• Works effectively with the Purchasing Manager the administrative operation of the Purchasing Department.
• Keep accurate recordings of all incoming and outgoing goods.
• Identify slow moving items to avoid over purchasing.
• Place orders through online procurement system.
• Maintain exclusive control over central stores of the hotel with respect to issue releases, control over deliveries and hotel stock counts.
• Monitor contractor registration and provide building access to entitled suppliers.
• Receive and forward all goods and deliveries in and out of the hotel to the correct point of contact / storage area in absence of the Storeperson.
• Ensures that all guest related items such as parcels and letters are received, issued and documented properly.
• Adhere to all Health and Safety procedures particularly relating to food and beverage items.
• Offer excellent customer service to customers, contractors, team members and Guests.

Requirements

What are we looking for?

In your new role, you will be working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Minimum 1 year working experience in hotel industry preferred.
• Ability to read and deliver reports and official documents.
• Strong computer skills including but not limited to Microsoft Excel, Word and Outlook.
• Must be able to work unsupervised and display initiative.
• Well organised and methodical with excellent accuracy and attention to detail.
• Good planning and prioritising skills with the ability to meet deadlines.
• A flexible team player with good communication skills

Thrive at Hilton

Thrive at Hilton is our Team Member Value Proposition. It supports the well-being and performance of our Team Members with industry-leading benefits, recognition and support to meet Team Member’s professional needs. As extraordinary hospitality professionals, we work together to make Hilton a great place to work and to build rewarding careers for ourselves and our colleagues. See how this innovative program could help you achieve your personal dreams:

• Workplace flexibility (work life balance)
• Professional leadership development framework
• Worldwide career opportunities
• Access to Hilton University and over 5000 online learning programs
• Free events and activities
• Discounted gym membership
• Free staff meal and daily dry-cleaned uniform
• Discounted accommodation and food & beverage rates globally
• Participate in ongoing recognition programs
• Diverse by nature and inclusive by choice
• Support to participate in a variety of local volunteer activities
• Fast track to Hilton Honors Silver status

When you pursue a career at Hilton, you are part of a unique global enterprise characterised by the closeness of its Team Members. Wherever you are in the world, you share a special connection and sense of community that makes #TeamHilton a great place to be your best. Get insights into work at Hilton, and see what our Team Members have been up to by searching @hiltoncareers on Facebook, LinkedIn and Instagram.