Payroll and HR Coordinator

Job Description

I. Job Summary
The Human Resources Coordinator is responsible for providing support to the Human Resources department, Managers, and team members on a daily basis. The HR Coordinator will have an integral role in the maintenance of employee information, recruiting, regular audits for record retention and benefits.

II. Job Responsibilities

Communication
- Maintain a personal demeanor that is friendly, cheerful and courteous at all times.
- Greet team members by name.
- Ensure that all team members feel welcomed to the property.
- Ensure team member and candidate satisfaction by responding to inquiries with accurate information and a positive attitude.
- Answer telephone and inquiries with the Human Resources Managers assistance as needed.
- Conduct/assist with trainings and orientations as needed.
- Perform new hire intake process.
- Promote hotel vision/mission and guest service standards to all team members.
- Provide constant and consistent communication with other departments and supervisors/managers in regards to HR items such as the status of new hires, arranging trainings, policies/procedures, etc.
- Conduct reference and employment verifications.
- Attend meetings as needed/required and in the absence of the Human Resources Manager.

Human Resources
- Input all new hire paperwork, personnel changes, 401K and benefit enrollment information into HR system.
- Maintain employee files.
- Track HR related training for all staff.
- Organize regular orientations with Catering Manager and department heads to schedule new hires within first two months of employment with the assistance of the HR Manager.
- Post open positions in local Newspaper, Craigslist and internal positing on a weekly basis.
- Facilitate the hiring process through ADP Recruiting Management system by submitting backgrounds and assisting managers with the online hiring database.
- Keep HR Manager informed of candidate and employee issues as they arise.
- Set up appointments with managers to complete new hire paperwork with candidates and board the candidate in our database systems timely; adhering to proper deadlines and regulations of the paperwork and systems process.
- Regularly update the HR Manager of open positions and candidate hiring progress.
- Send out regular HR notifications to all staff via postings or payroll attachments such as Quarterly 401K eligibility notices, upcoming staff meetings, updates, etc.
- Complete monthly COL report and PAF-s for HR Managers review and approval.
- Conduct quarterly I-9 audits, send out notices to management regarding expiring documents for their team members and track/follow-up on progress, and keep HR Manager informed of results and progress of updates.
- Manage monthly insurance billing and submit to corporate accounting office timely for payment.
- Submit and track on the proper OSHA spreadsheets all workers- compensation claims. Keep HR Manager informed of new and ongoing claims updates to facilitate HR Manager-s ability to manage claim while open.

Housing
- Oversee Cheeca Housing units: Regularly visit the units, post professional notices to keep all tenants informed, coordinate maintenance and housekeeping items with the appropriate department heads to ensure units are well maintained and ready for use at all times.
- Field housing issues as they arise, notify HR Manager and appropriate departments to assist in resolving issues.
- Initiate housing lease with all new tenants and review housing rules and expectations.
- Hold regular housing meetings throughout the year and as needed.
- Enter and remove rental fees in database as appropriate and maintain a housing spreadsheet for tracking purposes; keep Accounting Manager and HR Manager informed of all changes.
- Conduct walk-through-s prior to a tenant exiting a unit and forward documentation to Accounting Manager when completed.

Perform other duties as assigned.