Accounting Assistant

Accounting Assistant/Bookkeeping

Summary

Assist the Accounting/Finance department with administrative activities. Performs duties of a highly confidential nature.  Analyzes and organizes office operations and procedures, such as typing, bookkeeping, flow of correspondence, filing, requisition of supplies, and other clerical services.

Essential Job Functions/Duties: List duties in order of time spent or importance.  Essential duties and tasks that must be performed with or without reasonable accommodation.

• Assist Controller with bank reconciliations, balance sheet account reconciliations and other light bookkeeping duties.
• Serve as a back-up resource for accounts payable clerk.
• Designs, prepares and maintains spreadsheets using basic mathematical calculations.
• Copy, scan, print, email and file documents in an organized and professional manner.
• Work independently and within a team on special and nonrecurring and ongoing projects.
• Assist the accounting staff on special projects which may include planning and coordinating multiple presentations, disseminating information, and organizing departs wide events.
• Analyze procedures and recommends changes to save time, labor, and other cost and to improve quality control and operating efficiency.
• Maintains a favorable working relationship with all employees to promote a cooperative and harmonious working environment to facilitate positive employee morale, productivity, and continued improvement.
• General secretarial and general correspondence duties including letter writing, mail processing, filing, etc.

Job Specifications

• Must be 21 years or older. 
• Associates Degree (A.A.) or equivalent from two-year college or technical school.
• Detail oriented, self-motivated, and able to work in a deadline driven environment.
• Excellent organizational skills.
• Ability to add, subtract, multiply and divide mathematical figures.
• Real, analyze and interpret general business periodicals, professional journals, technical procedures or government regulations.
• Ability to compare date from a variety of sources for accuracy and completeness.
• Excellent Communication skills, both written and verbal.
• High degree of poise and professionalism when interacting with internal and external contacts.

Core Competencies 

• Critical Thinking 
• Complex Problem Solving 
• Judgement and Decision Making. 
• Reading Comprehension 
• Speaking
• Ethical Conduct