Human Resources Assistant

Description

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the Human Resources Department and be able to organize, plan, execute workloads as part of a team and independently.

Position Summary:

• Maintains accurate and up-to-date human resources files, documentation and records to ensure that all required documents are collected, scanned, uploaded in HRM and filed appropriately.

• Maintains the integrity and confidentiality of human resources files and records and performs periodic audits.

• Answers frequently asked questions from applicants and team members relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management. Ensures documents delivered to human Resources are completed accordingly. 

• Provides administrative support to the human resources department.

• Assists in coordinating training initiatives in conjunction with the Director of Learning & Development, coordinating sessions, creating communications, and tracking participation and feedback.

• Assists with planning and execution of special events such as organization-wide meetings, team members recognition events, holiday parties, retirement celebrations and all other human resources events.

• Answers and directs departmental phone calls.

• Receives and distributes office mail and purchases; maintains bulletin board up to date.

• Schedules and organizes appointments; takes minutes during departmental meetings.

• Proofreads and types documents and correspondence produced by department.

• May assist with preparation of human resources reports such as attendance, new hire, and turnover reports.

• Prepares purchase orders for human resources office and is the go to person for the purchasing platform.

• Maintains an up to date administration of health certificate cards.

Supportive Functions:

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions:

• Prepare name tags and assign lockers to team members. Controls locker assignments by maintaining written records of locker numbers and combination. Requests in writing and discuss verbally repairs and key duplications for lockers as needed. Periodic locker inspections.

• Manually open then visually examine mail and packages in order to sort and direct all.

• Assist in preparing training materials such as booklets, handouts, certificates.

• Maintain Hilton social platforms such as First up, Lobby Buzz, TM Facebook current.

• Ensures that sufficient numbers of forms and proper level of office supplies are maintained in the human resources office.

• Operate copy, scan, fax, and all other office machines.

• Participate in committees. 

• Performs other duties as assigned.

Requirements

What are we looking for?

Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:

• Hospitality - We're passionate about delivering exceptional guest experiences.

• Integrity - We do the right thing, all the time.

• Leadership - We're leaders in our industry and in our communities.

• Teamwork - We're team players in everything we do.

• Ownership - We're the owners of our actions and decisions.

• Now - We operate with a sense of urgency and discipline

In addition, we look for the demonstration of the following key attributes:

• Quality

• Productivity

• Dependability

• Customer Focus

• Adaptability

Required Qualification:

• Excellent oral and written communication skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to details.
• Education: Secondary Vocational (Educacion Profesional Intermedio).
• Detail and understanding of HR Strategies.
• Knowledgeable in human resource information system (HRM), and similar computer applications.
• Languages: Able to communicate fluently both verbal and written in English.
• Additional languages: Dutch, Papiamento and Spanish. 

What will it be like to work for a Hilton Brand?

Our Team Members are the Heart of Hilton. As extraordinary hospitality professionals, we work together to make Hilton a great place to work and to build rewarding careers for ourselves and our colleagues.

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its 18 global brands, which include Hilton Hotels & Resorts, Waldorf Astoria Hotels & Resorts, DoubleTree by Hilton, Embassy Suites by Hilton, Hilton Garden Inn, Hampton by Hilton, Tru by Hilton, Homewood Suites by Hilton, Home2Suites by Hilton, Hilton Grand Vacations, Tapestry Collection by Hilton, Motto by Hilton, LXR Hotels & Resorts, Signia by Hilton, Canopy by Hilton, Conrad Hotels & Resorts, Tempo by Hilton, Curio Collection by Hilton. The company also manages the world-class guest reward program Hilton Honors®.

At Hilton, our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. Our amazing Team Members are at the heart of it all! Come and be a part of our team!

Property Details: 

Sun, a breeze, white sands, lush palm trees - welcome to your tropical getaway at Hilton Aruba Caribbean Resort & Casino. Bliss out at the beachfront spa, sip a daiquiri by two sparkling pools, and dine under the stars. Play the tables at the casino or learn to scuba dive. Whether you're here for a wedding or family vacation, our amenities and resort activities ensure it's a memorable stay. 

Property Highlights: 

• 357 rooms with exceptional views and 15K sq. ft. of flexible meeting spaces

• Wi-Fi included with each stay

• Located in the heart of the Palm Beach Strip

• Private balcony or patio in every room

• Beachfront full-service Eforea Spa

• 2 large pools, waterfalls and freshwater lagoon

• Casino with table games, slot machines and tournaments