Food and Beverage Administrative Assistant

• Coordinate weekly schedules for outlets in a timely manner.
• Handle inquiries and correspondence via phone, email, and in-person interactions courteously and professionally.
• Maintain accurate records and databases, including inventory, supplier contacts, and customer information.
• Assist in the procurement process by obtaining quotes, preparing purchase orders, and tracking deliveries.
• Support payroll and expense report processing for food and beverage staff.
• Monitor and replenish office and front of house supplies as needed.
• Collaborate with other departments to ensure effective communication and coordination of activities.
• Uphold a strict level of confidentiality regarding departmental and organizational matters.

What Qualities Are We Looking For?

You’ve got skills? If you can perform the following, then you have come to the right place... 

• Analyze and interpret established policies. 
• Make business decisions based on production reports and similar facts as well as on your own experience and personal opinions. 
• Plan and organize multiple tasks.

• Speak and write clearly in English 
• Accept full responsibility for managing an activity. 

Background Must Have

• Current, legal and unrestricted ability to work in the United States 
• Minimum 1-2 years of previous administrative experience 
• Ability to clearly and pleasantly communicate in English with clients, guests, vendors, teammates/management, in person, in writing and on the telephone 
• Proficient in MS Outlook, Outlook Calendar, Word, Excel and PowerPoint