Finance Intern

Description

The core responsibility of a Finance Trainee is to learn every Finance section’s key jobs’ basic working skills in the program period.

What will I be doing? 

As the Finance Trainee, you will be responsible for performing the following tasks to the highest standards:

Support the General Cashier in the following duties:

Collect and count (with a witness from finance department) the contents of all cashiers’ envelopes on a daily basis. Receive and acknowledge copy of cheque lists and record in the General Cashier’s Daily Report; include in the daily deposit all checks or money orders received by the mail. Prepare General Cashier’s Daily Report. Provide all Cashiers with change as required. Ensure that all change orders to the bank is approved by the Director of Finance. Properly account for all disbursements made from the General Cashier’s float. Ensure that no unauthorized personnel are allowed access to the General Cashier’s office. Ensure that the physical house funds are in agreement with the house funds general ledger account and is reconciled on a monthly basis. Disburse petty cash only on the presentation of a petty cash voucher approved by the Director of Finance / Financial Controller or in his / her absence, the Assistant Financial Controller. Support the Income Auditor in the following duties:Audit the daily revenue figures, supporting reports and vouchers and General Cashier’s Report. Ensure that daily and monthly revenue and settlement reconciliation is prepared on a timely basis, captured and reported. Ensure all gifts or entertainment voucher are controlled as per the policy. Audit the telephone and internet interface reports to ensure all telephone and internet revenue have been posted. Verify transactions posted in the daily report, including but not limited to credit cards, city ledger, crew allowances, paid outs, allowances & rebates, miscellaneous charges, voiding, car park revenues, and room safe keys. Prepare rebate and allowance summary and rebate journal as well as the daily revenue report for the Director of Finance / Financial Controller. Record cashier overs / under in the relevant reports and followed up with the Outlet Managers or Front Office Manager. Audit the daily Food & Beverage Report and verifying the cashier’s remittances to the General Cashier’s Report. Ensure that all restaurant and bar checks are properly accounted for and all banquets and functions revenue are entered. Be fully conversant with the Hotel Manual Contingency Plan in case of computer system failure and ensure that all manual procedures are followed and adhered to.

Support the Cost control team in the following duties:

Preparation of the Daily Food and Beverage Report pertaining to the daily cost of food consumed, as well as employees’ meals. Assist in monthly food and beverage inventory as well as inventory of operating materials and fixed assets. Participate in the monthly market survey of food / beverage and general store items, when needed. Assist in the preparation of the monthly food and beverage cost and the applicable journal vouchers. Is flexible in relation to working hours, especially at month and year-end. Handle all requests and enquiries in a timely, efficient and friendly manner. Perform any additional tasks assigned to ensure that the hotel functions smoothly.

Support Account Receivable team in the following duties:

Post all daily transactions to the city ledger accounts. Prepare on a daily basis allowance for rooms, food and beverage and other operating departments that have bearing to the proper and correct balances of the city ledger accounts. Prepare and reconcile credit card transaction and submit deposit slips which is picked up daily by the bank representative. Ensure that all city ledger charges reconcile with the Income Audit Daily Report and that all supporting documents are on file. Prepare billing statement to all city ledger accounts in accordance with billing schedule or as required. All billing statements / invoices must be reviewed by the A/R Supervisor before this is mailed out to clients. Prepare pro-forma invoices as required by the Sales / Banquet or Front Office as requested by client. Be responsible for the proper maintenance of complete and up to date supporting documents for all city ledger / credit card charges.

Direct Reports (if any)

N/A

What are we looking for?

A Finance Trainee serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

Maintain a high customer service focus by approaching your job with the customers always in mind and being proactive in a timely manner towards their needs and requests of customers. Have a positive impact, taking personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues. Be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance. Be flexible, responding quickly and positively to changing requirements including the performance of any tasks requested of you. Maintain high team focus by showing co-operation and support to colleagues in the pursuit of team goals. Perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace. Contribute positively to Equilibrium and Esprit by providing guests with courteous, hassle-free service and by seeking to always maintain a pleasant working environment.

Requirements

The core responsibility of a Finance Trainee is to learn every Finance section’s key jobs’ basic working skills in the program period.

What will I be doing? 

As the Finance Trainee, you will be responsible for performing the following tasks to the highest standards:

Support the General Cashier in the following duties:

Collect and count (with a witness from finance department) the contents of all cashiers’ envelopes on a daily basis. Receive and acknowledge copy of cheque lists and record in the General Cashier’s Daily Report; include in the daily deposit all checks or money orders received by the mail. Prepare General Cashier’s Daily Report. Provide all Cashiers with change as required. Ensure that all change orders to the bank is approved by the Director of Finance. Properly account for all disbursements made from the General Cashier’s float. Ensure that no unauthorized personnel are allowed access to the General Cashier’s office. Ensure that the physical house funds are in agreement with the house funds general ledger account and is reconciled on a monthly basis. Disburse petty cash only on the presentation of a petty cash voucher approved by the Director of Finance / Financial Controller or in his / her absence, the Assistant Financial Controller. Support the Income Auditor in the following duties:Audit the daily revenue figures, supporting reports and vouchers and General Cashier’s Report. Ensure that daily and monthly revenue and settlement reconciliation is prepared on a timely basis, captured and reported. Ensure all gifts or entertainment voucher are controlled as per the policy. Audit the telephone and internet interface reports to ensure all telephone and internet revenue have been posted. Verify transactions posted in the daily report, including but not limited to credit cards, city ledger, crew allowances, paid outs, allowances & rebates, miscellaneous charges, voiding, car park revenues, and room safe keys. Prepare rebate and allowance summary and rebate journal as well as the daily revenue report for the Director of Finance / Financial Controller. Record cashier overs / under in the relevant reports and followed up with the Outlet Managers or Front Office Manager. Audit the daily Food & Beverage Report and verifying the cashier’s remittances to the General Cashier’s Report. Ensure that all restaurant and bar checks are properly accounted for and all banquets and functions revenue are entered. Be fully conversant with the Hotel Manual Contingency Plan in case of computer system failure and ensure that all manual procedures are followed and adhered to.

Support the Cost control team in the following duties:

Preparation of the Daily Food and Beverage Report pertaining to the daily cost of food consumed, as well as employees’ meals. Assist in monthly food and beverage inventory as well as inventory of operating materials and fixed assets. Participate in the monthly market survey of food / beverage and general store items, when needed. Assist in the preparation of the monthly food and beverage cost and the applicable journal vouchers. Is flexible in relation to working hours, especially at month and year-end. Handle all requests and enquiries in a timely, efficient and friendly manner. Perform any additional tasks assigned to ensure that the hotel functions smoothly.

Support Account Receivable team in the following duties:

Post all daily transactions to the city ledger accounts. Prepare on a daily basis allowance for rooms, food and beverage and other operating departments that have bearing to the proper and correct balances of the city ledger accounts. Prepare and reconcile credit card transaction and submit deposit slips which is picked up daily by the bank representative. Ensure that all city ledger charges reconcile with the Income Audit Daily Report and that all supporting documents are on file. Prepare billing statement to all city ledger accounts in accordance with billing schedule or as required. All billing statements / invoices must be reviewed by the A/R Supervisor before this is mailed out to clients. Prepare pro-forma invoices as required by the Sales / Banquet or Front Office as requested by client. Be responsible for the proper maintenance of complete and up to date supporting documents for all city ledger / credit card charges.

Direct Reports (if any)

N/A

What are we looking for?

A Finance Trainee serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

Maintain a high customer service focus by approaching your job with the customers always in mind and being proactive in a timely manner towards their needs and requests of customers. Have a positive impact, taking personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues. Be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance. Be flexible, responding quickly and positively to changing requirements including the performance of any tasks requested of you. Maintain high team focus by showing co-operation and support to colleagues in the pursuit of team goals. Perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace. Contribute positively to Equilibrium and Esprit by providing guests with courteous, hassle-free service and by seeking to always maintain a pleasant working environment.