Photo of Hilton Osaka, Osaka, Kita-Ku, Japan

【】Assistant Outlet Manager アシスタント・アウトレット・マネージャー- MYPLACE CAFE & BAR (Supervisor)

Hilton Osaka

8-8, Umeda 1-chome
Osaka, Kita-Ku 530-0001
Japan

525 Room Hotel
Managed By Hilton
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Full-Time

Description

The Assistant Outlet Manager assists the Outlet Manager with the management of the Restaurant, in line with prescribed Hilton policies and procedures. 

What will I be doing?

As the Assistant Outlet Manager, you will be responsible for performing the following tasks to the highest standards: 

  • Maintain a high customer service focus by approaching your job with the customers always in mind. 
  • Have a positive impact, taking personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues. 
  • Contribute ideas and suggestions to enhance operational / environmental procedures in the hotel. 
  • Actively promote the services and facilities of Hilton hotels to guests and suppliers of the hotel. 
  • perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace. 
  • Create an environment where everyone in the department and focus on “creating that special experience” to deliver exceptional customer service. 
  • Actively seek verbal feedback from customers and team members at each service period. 
  • Agree on and implement actions to make improvements to customer service. 
  • Positively deal with and learn from customer complaints and comments with follow-up and feedback to the Outlet Manager. 
  • Make sure all customer requests and queries are responded to promptly and effectively while assisting on the floor during peak periods each day. 
  • Be proactive towards guests, assisting them with any reasonable requests, and training all team members to see these things before guests ask. 
  • Ensure that all standards for service delivery as identified in the Guest Satisfaction Manual and the Standard Operating and Procedures Manual are consistently delivered throughout the department. 
  • Have detailed knowledge of all departmental standards, explaining the standards to team members and managers, assessing team members’ performance against these standards. 
  • Ensure that training on departmental standards is regularly conducted in the outlets. 
  • Monitor standards through regular standards review checks. 
  • Prepare rosters and job schedules for team members to meet business needs (taking into consideration internal activities and occupancy and external events, promotions, etc). 
  • Understand the situation in other departments and its implication for your own department. 
  • Planning ahead and ensuring adequate resources are available. 
  • Manage departmental operation and take action where necessary to ensure it runs smoothly, participating in service duties during service periods, where necessary. 
  • Ensure that the shift is reviewed, handovers and briefings are carried out. 
  • Maintain in-depth technical knowledge and skills required for the job. 
  • Maintain event and function histories to assist with returning events. 
  • Establish good communication with the Kitchen team, providing and communicate clear direction to the team. 
  • Understand the goals of the hotel and the department’s role in achieving it, communicating goals to the team. 
  • Keep the team up to date about departmental, hotel and company activities through regular communication meetings and memos, including special events and promotions in the restaurant. 
  • Assist the Outlet Manager with the preparation of events brochures. 
  • Identify, communicate and act on potential sales leads. 
  • Create an environment where “everyone sells”. 
  • Following company’s control procedures, controlling costs without compromising standards. 
  • Analyze and explain any financial variance against plan. 
  • Set-up and maintain the leave plans for the department. 
  • Assist with selecting, training, coaching and developing people to meet current and future needs of the department and the hotel. 
  • Understand the quantity and quality of people needed to operate the department. 
  • Assist with planning and ensuring departmental orientation is carried out. 
  • Ensure that the Orientation Training Manual for each outlet is kept up to date. 
  • Ensure that standards trainings and assessments are carried out. 
  • Ensure the health, safety and wellbeing of customers and all team members. 
  • Ensure that safe and healthy working practices are implemented at all times. 
  • Carry out any other reasonable duties and responsibilities as assigned. 
  • The Management reserves the right to make changes to this job description at its sole discretion and without advance notice.

    • Requirements

    What are we looking for? 

    An Assistant Outlet Manager serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: 

  • 2-4 years in a managerial position in a 4 / 5-star category hotel. 
  • Good Japanese and English skills, both written and verbal to meet business needs. 
  • Familiar with computer systems. 
  • Motivated and committed, approaching all tasks with enthusiasm and seize opportunities to learn new skills or knowledge in order to improve personal performance. 
  • Flexible and responds quickly and positively to changing requirements including the performance of any tasks requested of you. 
  • Maintain high team focus by showing cooperation and support to colleagues in the pursuit of team goals. 
  • Strong leadership, people management and training skills. 
  • Guest oriented and able to confidently build and exceed service standards. 
  • Thorough knowledge of service, cost control in F&B, labour controls, beverage menu writing, maintenance, merchandising, computer and accountings. 
  • Strong interpersonal skills and attention to details. 
  • Show commitment and ability to develop as an Outlet Manager in your next role. 
    • Posted December 5, 2024

    Hilton Osaka

    Two-minute walk from JR Osaka Station

    Find us across from JR Osaka Station, connected by an underground path to shopping malls and several subway lines. We’re around the corner from Kansai International Airport bus links, about 12 minutes from Osaka Castle and 20 minutes from Universal City Station by train. Enjoy our restaurants, indoor pool, and fitness center to complete your stay.

    Enjoy a distinct experience at our five restaurants and bars, including grilled dishes and curated wines at CENTRUM and seasonal Japanese cuisine at KawaUme. Folk Kitchen serves an all-day buffet, TENKA serves modern teppanyaki cuisines, and MYPLACE offers sweets, snacks and cocktails.

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