Property Assistant

The Opportunity

As a Property Assistant, you will serve as the first point of contact within the office, playing a critical role in ensuring the smooth operation of our properties. This is an exciting opportunity to be part of a team that focuses on delivering high standards of property management and customer service.

What You Get to Do 

• Answering Phones and Office Reception: Greet visitors, manage the front desk, and respond to telephone inquiries, ensuring a welcoming environment for prospective and current tenants.
• Scheduling Maintenance: Work with maintenance staff and tenants to schedule routine and emergency maintenance. Ensure requests are handled efficiently and promptly.
• Cleaning and Preparation: Oversee cleaning of office spaces and vacant units. Make sure apartments are prepared for new tenants by coordinating cleaning, repairs, and upgrades.
• Property Tours: Conduct tours for prospective tenants, showcasing the property and available units. Provide information about lease terms, amenities, and community rules.
• Document Management: Collect and process rental applications, leases, Rent and other important documents, ensuring accuracy and compliance with legal and company standards.
• Perform other assigned duties related to this role, contributing to the overall success of the department.

What we look for in a person

• Serves and develops others by building relationships.
• Fosters an inclusive workplace where inclusion and individual differences are valued.
• Collaborates across boundaries to achieve common goals.
• Aligns organizational objectives and practices with Mille Lacs Band traditions or interests as appropriate.
• Sets direction and influences others to translate vision into action.
• Demonstrates drive for continued personal and professional growth.

What we offer you

• We have a fun, energetic personality and are adventurous, creative, and open minded.
• We strive to lead through our seven (7) values in all that we do. (Wisdom, Love, Respect, Truth, Humility, Bravery, and Honesty)
• Our foundation of Servant Leadership is a philosophy that embodies and fosters empowerment, decision-making and engagement across all levels of the organization.
• We are a career accelerant, which means developing our Associates is one of our main priorities.
• We provide a space for Associates and others to bring who they are to work and impart a sense of purpose.
• A competitive salary based on experience.
• Health insurance, paid time off, and a retirement plan.

What Qualifies You

• High school diploma or equivalent; further training or certification in office administration or property management is a plus.
• Experience in an administrative or customer service role, with a preference for property management or real estate experience.
• Proficiency in Microsoft Office Suite and property management software.
• Mille Lacs Band Member and American Indian preference will be exercised in the hiring process.

Must Have Skills

• Excellent communication and interpersonal skills.
• Attention to detail and ability to manage multiple tasks efficiently.
• Strong organizational and time-management skills, with a passion for delivering excellent customer service.
• A professional who can maintain a calm demeanor while multitasking in a fast-paced environment.

Work Environment

• Ability to work at a desk for extended periods, communicate via phone, and perform occasional property tours or light maintenance assistance.