Purchasing Manager

Purchasing Manager

Summary Description

The Purchasing Manager is responsible for providing leadership and directly supervising receiving/warehouse staff and leading the Company’s purchasing activities as well as ensuring compliance to strategic sourcing process to optimize and leverage spend. This position is also responsible for delivering financial and negotiated saving targets, innovation, and continuous improvement in total cost year over year while maintaining product quality and supplier service levels

Essential Job Functions/Duties

• Essential duties and tasks that must be performed with or without reasonable accommodation.
• Practices, supports, and maintains the Mission, Vision and Values of WarHorse Gaming, LLC.
• Develops and leads the entire sourcing and purchasing lifecycle.
• Develops and implements strategies to centralize procurement, support and streamline sourcing and procurement process.
• Assist with setup and implementation of integrated purchasing system.
• Develops and manages purchasing and warehouse teams that will achieve a lean procurement strategy.
• Oversees coordination of contract drafts and negotiations externally with suppliers, and internally with Legal, Risk, Finance, and other internal stakeholders. Ensures that all contract terms and conditions are thoroughly negotiated and have the required inputs and approvals of all stakeholders to fully protect the assets and interests of the Company.
• Creates purchasing and requisitioning standard operating procedures to ensure purchasing activities comply with best-in-class policies and procedures including legal and regulatory requirements.
• Facilitates communication and processes between business units, internal stakeholders and suppliers for effective operation and delivery.
• Builds and effectively maintains relationships within all organizational levels delivering on service objectives.
• Supports and troubleshoots day to day issues; provides first rate customer service.
• Processes purchase orders for select categories of goods and services required to supplement buying resource(s).
• Identifies trends and develop solutions for problem casing under delivery.
• Drives specific improvements and cost containment and savings opportunities.
• Communicates the status of any order pending with respective departments
• Recommends and approves vendors and places the order with selected/approved vendors in accordance with company policy and regulations.
• Ensures purchasing and vendor licensing is conducted in accordance with any applicable Nebraska Racing and Gaming Commission requirements.
• Communicates effectively with departments on purchasing issues and compliance with company purchasing policy.
• Assists in preparing and obtaining quotations, processing requisitions, and issuing purchase orders.
• Reviews bid proposals.
• Keeps informed and evaluates new products available on the market and market conditions that would affect present and future purchases.
• Ensures compliance with company policies, procedures, internal controls, and government regulations.
• Assists in preparation of department budget.
• Ensures effective recruitment, hiring, training, recognition, coaching and counseling and other personnel related matters are being handled appropriately throughout assigned departments.
• Performs other duties as assigned.

Job Specifications

Education, experience, skills required, equipment used.

• Bachelor’s degree or higher in Business or a related field preferred.
• Minimum ten (10) years’ financial management experience preferred in hospitality industry and four (4) years of progressive supervisory/managerial responsibilities required.
• Must be able to read “fine print” areas of invoices and contracts.
• Must be able to multi-task in a dynamic environment.
• Must maintain a positive work environment.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills, collaboration and team building, persuasion, and influence, change management and leading change and process improvement.
• Strategic sourcing and procurement background in a resort casino preferred.
• Demonstrated success in managing multiple teams and managing high-value contracts.
• Strong supervisory and leadership skills.
• Demonstrates an in-depth knowledge financial acumen and cost benefit analysis or trend analysis.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Possesses working knowledge and ability using computer and software (i.e., Microsoft Word, Excel, and Outlook), Purchasing or Accounting software/systems.

Core Competencies

• Business Acumen
• Strategic Thinking/Planning
• Drive Culture/Commitment to Culture
• Customer Focus
• Financial Management
• Mentorship
• Employee Empowerment
• Results/Data Driven
• Executive Presence
• Diversity and Inclusion
• Strategic Partnerships
• Change Management
• Creating Engagement

TRAVEL REQUIREMENTS: Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected

WORK HOURS: This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening, weekend and holiday hours required, based on business need

Certification Requirements

Is this position responsible for selling, serving, or distributing alcoholic beverages or do they have comp authority? No

Gaming License Required? Ability to secure and maintain NE Gaming License.

Other Certifications? CPA, CMA, CPIM, CCSP or CLTD preferred

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Physical Requirements Assessment

Rating Scale

0 – Not Applicable to This Position

1 – Normal: Conditions Similar to Everyday Life

2 – Above Average: Beyond Normal Levels

3 – Extreme: Extraordinary Levels

Critical Job Elements: For the questions that follow, use the rating scale above to describe the job.

Work Environment

2 Accessibility of all worksites required for the position

1 Exposure to weather and temperature extremes

2 Exposure to darkness

2 Exposure to cramped spaces

2 Exposure to loud noises

1 Exposure to chemicals and fumes

2 Exposure to dust

2 Exposure to heights

1 Exposure to work safety hazards

2 Exposure to secondhand smoke

2 Amount of overtime/extended work hours required

Physical Effort

2 Physical mobility: movement from place to place on the job, considering distance and speed

1 Physical agility: ability to maneuver body while in place

2 Ability to lift up to 50 lbs.

2 Physical strength to handle routine kitchen materials and tools

1 Dexterity of hands and fingers

1 Dexterity of feet

1 Physical balance: ability to maintain balance and physical control

2 Coordination: including eye/hand, hand/foot, etc.

1 Endurance: prolonged physical activity with limited opportunity to rest

Mental Effort

2 Concentration/intensity: prolonged mental effort with limited opportunity for breaks

2 Memory, considering the amount and type of information

2 Complexity of decision making

2 Time pressure of decision making

2 Analytical thinking

2 Conceptual thinking

2 Ability to compute basic math calculations

Communication

2 Fluency in English

0 Fluency in another language preferred.

2 Verbal communication

2 Written communication

2 Non-verbal communication

Sensory Abilities

2 Ability to see

2 Ability to distinguish colors

1 Ability to hear

1 Ability to smell

1 Ability to taste

2 Sense of touch