Kitchen Administrator

Description

The Kitchen Administrator provides executive assistance and administrative support to the Kitchen reporting to the Executive Chef. You are responsible for the administration work and support of all Hilton Kitchen Departments. You maintain company procedures relating to all operational tasks, health and safety, and provide all relevant departments with the necessary information to deliver excellent customer service. 

What will I be doing?

• Be responsible for administration and co-ordination of the Hilton Kitchen.

• Build strong working relationships with the kitchen team members and handle their enquiries with a professional manner and demonstrate high standards of communication skills.

• Daily control and update the function sheets/ BEO’s for Hilton Kitchen and liaise closely with the Event Services team to ensure accuracy at all times.

• Support the team with payroll administration, schedules, and purchase orders.

• Develop and maintain excellent product knowledge and take ownership in preparing purchase orders and keeping food costs down.

• Assist with departmental recruitment.

• Assist with the scheduling of trainings in line with quality assurance requirements.

• Monitor overtime for Hilton Kitchen and prepare the timecards for payroll in accordance with company policy.

• Carry out meet and greet with suppliers, prospective candidates, visitors and new-starters and to carry out reference checks and the scheduling of interviews as required.

• Maintain and update Hilton Kitchen folders, directories, notice boards, training schedules and holiday planers.

• Coordinate meetings, take and distribute minutes and meeting attendance.

• Prepare monthly HACCP books for all F&B departments.

• Handle all additional administrative tasks in an efficient and timely manner.

• Assist in additional projects and departmental tasks as required.

• Carry out any other reasonable duties and responsibilities as assigned.

Requirements

What are we looking for?

An Administrator serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Minimum 1 year's relevant experience, preferably in a medium to large size hotel of which must be in a similar capacity.
• Have a good understanding of hotel operations, practices and procedures.
• Proficiency in Microsoft Office programs like Word, Excel, PowerPoint etc.
• Good language skills in English, both verbal and written.
• Strong communication, good interpersonal and relationship management skills.
• An independent individual but also a team Player who possesses high initiative, good judgement, organisation and time management skills.
• Strong administrative skills and attention to detail.
• Ability to be resourceful, creative, maintain flexibility and able to work well under pressure.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. We are committed to an equitable and inclusive workforce and environment where Team Members can be their authentic selves with opportunity for all to learn, grow, succeed and thrive. Joining this award-winning Great Place to Work culture means:

• A monthly dry-cleaning allowance for your business wardrobe
• Free team member meals served fresh daily
• 100 discounted travel nights per year for you, your friends or family to enjoy at any of our 8000 hotels located in 122 countries and territories around the world
• Food & Beverage discounts so you don't just stay when you travel but also enjoy dining experiences
• Amazing award & recognition programs
• Opportunities to participate in ESG activities
• Flexibility so you can Thrive and make space for what matters most
• Hilton Sydney pays above the HIGA: Level 4 Annualised Salary