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Inventory Coordinator

Posted September 8, 2020

Sodexo USA
Gaithersburg, MD
Position located in Johnson City, TN

About This Job

Sodexo at East Tennessee State University creates distinct community experiences filled with convenience through technology, healthier options that are varied and delicious, made-to-order opportunities that allow patrons to customize meals to their liking and excellence in customer service every time they step into the dining room.

Sodexo @ ETSU is a diverse community of people who work together each day with the goal of changing the world for the better. Located in Johnson City Tennessee , ETSU Dining is a workplace where employees support the school’s mission and know they are part of something bigger than themselves. Our staff members take exceptional pride in their work and are always looking to improve.

We welcome those who are interested in growing and developing professionally within a caring and culturally-sensitive atmosphere. We value individuals who join our teams and build relationships through collaboration on projects that support our mission.

We understand you have a choice when choosing where to work. We understand you are unique and have a story. We want to hear it.  We invite you to apply for this position.

The Inventory Coordinator is primarily responsible for ensuring compliance with inventory, including timely allocations and accuracy. The general responsibilities of the position include those listed below, but Sodexo may identify other responsibilities of the position. These responsibilities may differ among accounts, depending on business necessities and client requirements.

General Responsibilities:

  • Performs inventory functions requiring the management of on-site storerooms by receiving packages, checking invoice accuracy, and packing, sorting and organizing inventory.
  • Prepares purchase orders by verifying specifications and price, obtaining recommendations from suppliers for substitute items and obtaining approval from requisitioning department.
  • Maintains and analyzes inventory transactions.
  • Receives reviews and prepares discrepancy reports for credits or returns.
  • Obtains purchased items by forwarding orders to suppliers, monitoring and expediting orders.
  • Resolves problems with appropriate personnel associated with inventory maintenance, such as stock discrepancies and inventory system issues.
  • Moves stock to appropriate locations, reviews order quantities and verifies purchase order information.
  • Forwards available inventory items by verifying stock; schedules delivery.
  • Transfers stock bin to bin as required.
  • Ensures that proper supply levels are maintained.
  • Maintains confidentiality and appropriate professionalism.
  • May collect unused chemicals from labs and refill chemical storage containers.
  • May contact vendors and suppliers for quotes, delivery instructions and follow-up on outstanding purchase orders.
  • Maintains files and records of materials, prices, inventories and deliveries.
  • Performs related clerical duties.
  • May operate a personal computer and appropriate software packages.
  • Complies with all Sodexo HACCP/OSHA and/or local policies and procedures.
  • Reports all accidents and injuries in a timely manner.
  • Complies with all company safety and risk management policies and procedures.
  • Participates in regular safety meetings, safety training and hazard assessments.  
  • Attends training programs (classroom and virtual) as designated.
  • May perform other duties and responsibilities as assigned.
  • Willingness to be open to learning and growing.
  • Maturity of judgment and behavior.
  • Maintains high standards for work areas and appearance.
  • Maintains a positive attitude.
  • Ability to work a flexible schedule helpful.
  • Must comply with any dress code requirements.
  • Must be able to work nights, weekends and some holidays.
  • Attends work and shows up for scheduled shift on time with satisfactory regularity


  • High School diploma, GED, or equivalent experience.
  • 2 or more year related experience


  • Presents self in a highly professional manner to others and understands that honesty and ethics are essential.
  • Ability to maintain a positive attitude.
  • Ability to communicate with co-workers and other departments with professionalism and respect.
  • Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.
  • Ability to use a computer.


  • May require a valid driver’s license.
  • May require fork lift operation.

Physical Requirements:

  • Close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus, with or without corrective lenses.
  • Significant walking or other means of mobility.
  • Ability to work in a standing position for long periods of time (up to 8 hours).
  • Ability to reach, bend, stoop, push and/or pull, and frequently lift up to 35 pounds and occasionally lift/move 40 pounds.

Working Conditions (may add additional conditions specific to defined work location):

  • Generally in an indoor setting; however, may supervise outside activities and events.
  • Varying schedule to include evenings, holidays, weekends and extended hours as business dictates.
  • While performing the duties of this job, the employee is primarily in a controlled, temperate environment; however, may be exposed to heat/cold during support of outside activities.
  • The noise level in the work environment is usually moderate to loud.

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.


About this Employer

Sodexo USA

9801 Washingtonian Boulevard
Gaithersburg, MD 20878

(800) 763-3946

Corporate Headquarters

Making Every Day a Better Day

Improving quality of life has been our mission for over 50 years. And this commitment starts with you. We strive to enhance and simplify your daily life, while offering you the best working environment wherever you are, whatever you do.