Director of Purchasing and Procurement

Job Summary

Under the supervision of the Director of Finance (DOF) or designee the Director of Purchasing is responsible for ensuring that the property has the goods and services it needs when it needs them at a reasonable cost and that these goods and services are procured in accordance with all appropriate purchasing practices as outlined by Management. This role will provide daily management and supervision of purchasing operations ensuring performance indicators are met appropriate and consistent interpretation of compliance with policies and procedures. Oral and written instructions are received from the Director of Finance (DOF) or designee but this individual will oversee all procurement functions of the property including the planning research communication personnel supervision record-keeping contracted services management and other related activities.

Responsibilities

Qualifications

• Bachelor Degree in a business related area required with at least 5 years Prior Hotel or related experience preferred
• Results orientated with the ability to assess plan and deliver against project deadlines.
• Proven leadership and management skills with the ability to optimize team performance and development.
• Leadership experience in managing mentoring and developing a dynamic team of purchasing professionals.
• Ability to meet deadlines and manage time effectively.
• Strong knowledge of the Microsoft Excel and other Microsoft Office software.
• Excellent interpersonal organizational analytical and problem-solving skills.
• Ability to communicate effectively orally and in writing.
• Ability to work in a multi-cultural environment.

Job Responsibilities

• Responsible for identifying and driving high-impact opportunities to improve promote develop and implement procurement processes by establishing and documenting standard operating procedures in accordance with best purchasing practices.
• Establish implement manage and maintain measurable performance metrics policies practices and procedures that add value and efficiency (e.g. maximize use of electronic rather than paper documents and minimize administrative delays in processing these documents) to the management team.
• Identify opportunities for cost saving volume purchasing agreements and more efficient inventory management.
• Prepare analyze and process purchase orders bids requests for proposals contracts and quotations including negotiations for solicitation and contracts.
• Participate in or oversee Inventory Count process for all outlets who maintain inventory. Prepare and analyze inventory valuations and variance calculations and Cost of Goods Analysis working with all revenue generating departments to maintain or improve upon their budgeted cost of goods sold. 
• Monitor Departmental checkbooks to ensure managers are updating their forecasts and recording their purchases regularly. Alert Director of Finance of any significant variances.
• Assist managers in providing accounting department with necessary month end accruals for purchases where invoices have not yet been received. 
• Leadership supervision and coaching of the department staff through training guidance and staff development to ensure quality contributions.
• Develop and implement procurement-related training workshops and sessions for the staff vendors and consultants for the preparation of specifications of goods and services.
• Oversee the vendor selection process consisting of the assessment of vendor capabilities development of alternate sources and evaluation of vendor performance.
• Stay informed of market changes in product quality prices terms discounts allowances and promotions.
• Maintain strict confidentiality and security of procurement records.
• Prepare routine special and ancillary reports 
• Perform other related duties as required.