Senior Administrative Assistant, Procurement
Temps plein
The Senior Administrative Assistant is responsible for reception and administrative functions, along with communications and support for Procurement Services Leadership and staff in the areas of: Strategic Sourcing, Procurement Operations, Logistics, Fleet Management, Wardrobe, and Contracts Administration. Under the direction of the Vice President of Procurement, the Senior Administrative enhances the department’s effectiveness through the execution of a variety of moderately complex administrative/secretarial duties requiring sensitivity, initiative, and independent judgment. Additionally, the Senior Administrative Assistant will be responsible for performing a wide range of office support activities for the Procurement Services department Leaders to facilitate the efficient operation of the department. Projecting a professional image through in-person and phone interaction, the Senior Administrative Assistant job duties will include general clerical, reception, and project-based work.
ESSENTIAL DUTIES & RESPONSIBILITIES
1. Updates databases and compiles reports from data as required by management. Writes reports or presents data in formats such as spreadsheets, graphs, database, and percentages.
2. Completes assigned roles in operational objectives, programs and projects providing quality service and work product to both internal and external customers.
3. Maintains the front office and acts as a liaison for any visitors, contacts the party they need and escorts them to their location as well as screens incoming calls and correspondence for the department’s offices; takes messages, redirects calls or provides information as appropriate.
4. Orders and maintains office supplies and/or maintenance requests for the department which may involve collaboration with departments such as Human Resources, Facilities, and/or Information Technology.
5. Prepares and processes business forms and documents such as check requests, memorandums, travel requests, requisitions, contracts, purchase orders, work orders, asset acquisition forms, expense reports, etc.
6. Coordinates leadership calendars, along with any team participation in events and/or conferences, arranging for facilities and catering, and issuing information and invitations. May represent the department in internal and external meetings and events as necessary.
7. Interacts with most levels within the organization, including senior executives and department heads, professional and support staff, vendors, and consultants.
8. Performs other duties as assigned to support the efficient operation of the department.
Education/Experience/Qualifications
Associate degree (A. A.) or equivalent from two-year College or technical school preferably specializing in computer software and/or business administration classes required.
Minimum five (5) years of related administrative and/or casino experience required.
Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements indicated above.
Knowledge of Database software; Design and/or Graphic software such as Publisher or Power Point; Spreadsheet software and Word Processing software.
Must be able to navigate and use internet for research projects.
Proactive and resourceful; Ability to work autonomously.
Polished and professional demeanor in person, online and via phone with exceptional verbal and written communication skills, including strong spelling and grammatical skills.
Highly organized with strong strategic prioritization, planning and time management skills including ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround is essential.
Employee must have experience demonstrating the utmost discretion and confidentiality as they will have access to confidential information including, but not limited to: customer contact information, customer financial data, and organizational financial data.
Certificates/Licenses/Registrations
At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.
San Manuel Band of Mission Indians will make reasonable accommodations in compliance with applicable law.
As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!
San Manuel Band of Mission Indians
The San Manuel Band of Mission Indians is a federally-recognized Indian tribe located on the San Manuel Indian Reservation near Highland, California. San Manuel exercises its inherent sovereign right of self-governance and provides essential services for its citizens by building infrastructure, maintaining civil services, and promoting social, economic, and cultural development.
The Serrano people of San Manuel have called this area home since time immemorial and are committed to remaining a productive partner in the San Bernardino region. The Reservation, once only 640 acres, is now over 1,100 acres in size.
The call of Yawa’ – to act upon one’s beliefs – inspires the Tribe to give back to the areas they call home and support organizations working to create a better tomorrow in the Inland Empire and Indian Country.
Our support is directed to organizations providing services in San Bernardino and Riverside counties, including:
- 501(c)(3) nonprofit organizations
- Public schools
- Private schools
- Charter schools, and
- Local government agencies
The Tribe also operates Yaamava' Resort & Casino at San Manuel (formerly known as San Manuel Casino®), the Palms Casino Resort, as well as other enterprises.
We value our employees and offer a comprehensive Benefits Program
Our team members enjoy a competitive base salary, an annual discretionary performance bonus, and an annual merit increase as part of our total rewards package. Additionally, San Manuel supports team members' financial health through 401(k) retirement savings plans that offer a 2% core discretionary contribution and matching, and a host of other services - from discounts to tuition assistance.
