Vendor Management Coordinator

Opportunity:  Vendor Management Coordinator

The Vendor Management Coordinator at HHM Hotels will play a pivotal role in supporting seamless vendor operations across our robust hotel portfolio that spans all of North America. This role focuses on overseeing supplier set-up and maintenance processes, ensuring timely and accurate compliance with HHM’s accounting policies and procedures. The Coordinator will assist in vendor document retention and enforce our supplier maintenance protocols, contributing to efficient, consistent supplier relationships that align with Company standards.

Your Growth Path

Senior Analyst - Manager – Director – Senior Director

Your Focus

• Oversee the supplier management System File and Supplier Maintenance policy along with any necessary forms, templates, and/or approval workflow therein.
• Process credit applications for new vendors.
• Work collaboratively with other departments and advocate for a timely processing of documentation for new vendor as well as updates/changes.
• Oversee repository of W-9 and W-8 forms.
• Perform necessary audits to ensure accuracy of EINs to IRS database.
• Work with Legal to ensure contracts are linked to active and verified vendors within the system.
• Work with Purchasing to ensure approved vendors are incorporated into the authorized purchasing database.
• Work with the various Accounting & Tax teams to ensure vendor is properly coded the appropriate General Ledger accounts for accurate processing.
• Work with Accounts Payable team to perform the annual 1099 process.
• Perform monthly, quarterly, annual audits as determined by management to ensure Vendor File accuracy and adherence to federal and state laws (e.g., OFAC, COIs).

• Practice safe work habits to ensure safety.
• Perform other duties as requested by management.

Your Background and Skills

• Associates’ degree in Accounting, Finance, or Business preferred.
• Previous Accounts Payable experience or equivalent training required.
• Proficient in using Excel.

HHM Benefits and Perks

• Competitive wages for full time and part time opportunities
• Medical, Dental and Vision Health Insurance
• Paid Time Off
• 401k Company Match
• Free Basic Life Insurance
• Travel Discounts
• Commuter Transit and Commuter Parking Benefits
• Employee Assistance and Wellness Program
• Educational/Professional Development
• Referral Bonus Program

Work Environment and Context

• Work schedule varies and may include occasionally working on holidays, weekends.